Business Office and Administrative Services
Below are commonly used SNRE forms, instructions and links. Please send all business and/or administrative questions and issues to BizSNRE@cals.arizona.edu.
CALS Offical Templates: CALS Cost Share Forms
Hiring:
Human Resources Home Page, Employee Types, Postdocs, Job Descriptions, Salary Schedule.
- Student Hiring Form: Required information to hire a student employee.
- Staff/Faculty Hiring Form: For posting on UA-HR website.
- ERE Rates: Link to current fiscal ERE rates with printable version.
- Volunteer Form: HR Volunteer Agreement for Department Volunteers. Volunteers are individuals who support the University’s mission and do not meet the criteria for affiliate or associate appointments.
- MVD-Background Info: Motor Vehicle Record Check for driving UA vehicle.
- Department Sponsored Visitors (DSV): Form to request a DSV account.
Graduate Information:
- Graduate College Website: Graduate employment information.
- Graduate College Policies and Procedures
- Graduate Rates: Graduate appointment rates set for SNRE as of FY11.
- Graduate Assistant/Associate Offer Letter Template
- Graduate Appointment Form:Required information to set up a graduate appointment.
Payroll:
- UAccess Information Sheet: Instructions for new SNRE hire to set up UAccess Employee.
- Entering Time: Instructions for entering time in UAccess Employee.
Purchasing:
Procurement and Contracting Home Page, Contracted Vendors, Object Codes
PCard Office– Policies & Overview
- PCard Procedures: Instructions for checking out a card and completing a PCard Log Form.
- PCard Log Form: SNRE PCard log form must be attached to each PCard transaction. (sample form)
- PCard PLUS Log Form: Use for Business Meeting Expenses (lunch mtgs.).
- Preparing Documents for Scanning: Pcard Office requirements for preparing receipts to be turned in with the PCard Log Form
- W-9 Form: To obtain a Taxpayer Identification Number (SSN or EIN) from vendor.
- Purchasing request: To request a purchase.
Travel:
Travel Office, Policy Overview, Per Diem (Domestic), Per Diem (International), Per Diem Breakdown.
- Request for travel authorization: must be approved 1 week before travel. If you need a travel advance, allow 2-3 weeks for processing. (Sample Form).
- Request for travel related expenses: include travel authorization with receipts.
- Request for Mexican Vehicle Insurance: to request Mexican insurance coverage for departmental vehicles.
Employee Reimbursement :
Employee Reimbursement Form: use if unrelated to any travel expenses. Submit this form with original receipts. (Sample Form).
UA Motor Pool Request: Link to Motor Pool reservations and fleet information.
- Instructions for scheduling rooms in BSE and OALS using UAConnect
- Instructions for scheduling rooms in BSE and OALS using Web Access (for those that do not have Outlook set up).
- Suggested Rooms for Comps and Defenses
- 24/7 Support
- Email Services
- Voicemail Information and Instructions
- Setting Up Enabled Voicemail (EVM)
